How do I set up a Guest User to view a Collection?

So, how do you actually set up a Guest User account? Here’s how it works:

First, you have to turn on Sharing for a particular collection. You can do this when you first create a new collection or later by clicking Edit this Collection in the specific collection’s Action Tab. You can also edit a collection by clicking the Edit link associated with that collection, directly in the main Collections Table.

Whichever way you do it, you need to turn on Share This Collection. This will reveal a series of extra fields: Username, Password, Confirm Password, Allow File DOWNLOAD and Allow File UPLOAD.

Choose a name/word to enter in the Username field. That word automatically becomes the “Guest User” for that collection and will show up under the Sharing column of the Collections Tab.

This is why you might want to pick a name that is easily associated with the person or company you want to invite to view the collection – eg. your client’s name is Bob Smith, so you would pick “BSmith” for the username. “BSmith” is now the Guest User associated with that collection.

A final option is the Custom Title Bar. This option allows you to brand the collection by placing a logo or image in the collection’s header bar. See “Branding a Collection” for more details.

Next, you need to click Submit. You are automatically redirected back to the main Collections Table page. You should see your new collection in the table. The right hand column has three clickable options: Edit, Delete and Email Link.

Finally, click Email Link. ContentCube automatically opens a ready-to-send email in your default mail client. The login to the collection is embedded in the link so no need to remember the username or password you set for that collection.

Fill in the To field in your email window with whoever you want to send the link to. You have successfully invited a Guest User to view a collection.